Procurement Management
Integrated End-to-End Procurement Management System
What is it?
Digitacc Procurement is part of a fully integrated financial management system solution that supports, automates and standardizes all stages of the indirect purchasing and procurement cycle - from requisitioning to paying vendors. These include: the initial identification of a need for products and services; expenditure approval; electronic data and information exchange with suppliers; goods; delivery; expediting and inspection; invoice matching and payment settlement.
Who is it for?
Our procurement management system is designed for organizations that want to control costs and streamline their procurement practices without sacrificing control - equally suited for both centralized and de-centralized purchasing processes. It enables procurement managers to move away from operational, day-to-day tasks and instead focus on managing and negotiating stronger supplier relationships, scrutinizing spend and purchase decisions, to ultimately evolve the procurement function from a cost- to a profit-centre.
How can it help?
A single point of entry
Employees are given a single, easy-to-use screen for procurement of goods or services. The same screen is used, whether ordering: electronically, from a marketplace; traditionally, by paper order; or from another department or area of the business. Digitacc Procurement will automatically identify and apply the correct buying process specified for a particular employee or role. This boosts adoption rates internally and externally, as well as improving visibility of the purchasing cycle.
A single, centralized procurement management system provides the basis for clearer, more complete and accurate analysis of the organization's suppliers and spending patterns, enabling you to aggregate spending via preferred or strategic suppliers and negotiate better terms and prices.
Users can "punch-out" from within the purchase entry screen to collect accurate product and pricing information from suppliers' marketplace portals or websites. This allows better accuracy and control, without incurring the overhead of in-house catalog management.
Digitacc's Workflow tools tailor authorization and approval to match the requirements of each particular organization, department or type of spend - making the process as simple or as multi-layered as you need it to be. For example, Workflow automates the transfer process from requisition to purchase, eliminating manual intervention. Workflow's ability to manage and monitor any combination of step-by-step or simultaneous authorization procedures reduces cost and time - eliminating over-spending, which is especially important in today's climate of fiscal restraint.
The strengths of Procurement are multiplied, when used as a fully integrated part of the broader Digitacc ERP solution. For example:
Core Financials - general ledger, accounts payables, expenditure controls/funds checking, fixed asset accounting for capital purchases.
Inventory Management - identifying items that may be in stock, to avoid unnecessary procurement.
Project - immediate update of project costs, based on purchase information, thus ensuring accurate project costs.
What does it do?
Workflow process automation
Workflow process automation- automatic routing for approvals or modification by supervisors, for example:
requisitions
purchase orders
internal orders
order confirmations
goods received
electronic invoices
purchase invoices
supplier invoices
automatic reminders and status checks to identify bottle-necks
Web requisitions - for expenditure controls, secure punch-out capabilities to supplier websites/marketplaces, automatic order generation upon approval and advanced product search capabilities.
Supplier groups - for common treatment rules, default accounting information, and template payment and discount terms.
Electronic purchasing - supporting EDI standards, order and invoice transfer, invoice receipting and automatic invoice matching.
Automated expenditure controls - including budgetary controls, authorizations linked to roles and user defined spending limits.
Invoice management - document management for scanned invoices, XML data transfer support, optical character recognition (OCR) scanning, purchase order matching, workflow distribution and ledger posting.
Automated controls and checks -to monitor discrepancies between ordered quantities and/or invoiced amounts.
Integrated payment settlement capabilities - such as electronic banking, direct debits and purchase cards. Self-billing is also facilitated through the electronic processes inherent in the module.
-
2nd Floor #24,
Mobco Building - Al Adl Al Waidh, Al Amal.
- P.O.Box-5004, Riyadh-12643,
- Saudi Arabia.
- +966 502067826
- +966 544212706
-
-
# KC 23/1464-G2,
Omra's Building - Bypass Road, Thiruvannur Junction
- Calicut - 673 029, Kerala
- India.
- +91 4953581620
- +91 8138888406
-
Digitacc Links
Copyright © 2020 Digitacc.com. All rights reserved.